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Collaborating with In House AV Provider on Behalf of our Client

The Challenge


Our client, a leading investment company, was hosting a breakfast presentation for their external clients at a prestigious Central London hotel. While the AV setup was straightforward, it was crucial that everything ran seamlessly and on schedule.


The venue had its own capable in-house AV supplier, well-equipped to handle the technical requirements. However, the client, with limited technical expertise, was concerned about effectively communicating their needs to the AV team. Most importantly, they wanted to work with someone they knew and trusted to manage the process, ensuring the event went off without a hitch.


The Solution


Soundbite stepped in as the trusted AV partner the client required. We took charge of translating the client’s event and AV requirements into clear, actionable instructions for the in-house AV team.

While the in-house supplier was highly capable and had all the necessary equipment on hand, our role was to ensure alignment between the client’s vision and the technical execution.

Our consistent and service-focused approach gave the client the confidence they needed to walk into the event knowing everything was being taken care of. With our team managing all communication and technical aspects, AV was no longer a concern for them. This allowed the client to focus on other critical areas of the event, such as managing delegates, presenters, and coordinating with the hotel staff. By ensuring clear communication and meticulous attention to detail, we delivered a seamless, stress-free experience for everyone involved.





The Outcome


The breakfast presentation was a success, running smoothly and without any technical issues. The client was able to concentrate on managing the overall event, confident that the AV setup was in capable hands. Our proactive management, combined with the expertise of the in-house AV supplier, ensured the event was flawless, leaving a lasting positive impression on both the client and their VIP attendees.


Client comments: "Thank you very much for all your assistance throughout the event planning process and at the event itself, everything was perfect!" (Senior Associate)


At Soundbite, we pride ourselves on providing consistent, reliable service for every event. Our clients appreciate not only our technical expertise but also the familiar, trusted faces they see time and again. Whether we're working with in-house AV teams, your preferred suppliers, or sourcing equipment and staff from our extensive network, we ensure a seamless, stress-free experience. With us handling the technology, you can focus on your event, confident that everything is under control.



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